Events and fees

Pre-conference excursion

Date: 25th May
Time: c. 9am – c. 5pm

Meeting place to be announced.

Visit to Przewalski horse herd:
We will take a two-hour guided tour to see a herd of Przewalski horses in a forest enclosure near the city of Augsburg and learn about the conservation breeding program there.
Przewalski horse herd

Visit to the prehistoric site of Pestenacker:
We will then travel to the Neolithic site of Pestenacker, UNESCO World Heritage Site. There we can see the reconstructed Neolithic village pile-houses and ‘Stone Age garden’ with a small exhibition. The director of the museum will give a guided tour.
Steinzeitdorf Pestenacker

Regular: 80€

Students: 40€

After the excursion, we will deliver you to the wine reception. For those not joining the excursion, the wine reception details are below.

Wine reception

Date: 25th May
Time: 7pm – c. 9pm
Location: Museum Mensch und Natur – Schloss Nymphenburg. A map of the area can be found here: https://mmn-muenchen.snsb.de/anfahrt/

The wine reception is included in the registration fee.

Conference dinner

The conference dinner will take place at the Schlosswirtschaft Schwaige Nymphenburg, just opposite the conference venue: https://www.schlosswirtschaft-schwaige.de/

Costs: 65 €

Registration fees cab

Regular: 150€

Early bird: 120€

Students: 70€

Included are:

  • Coffee breaks
  • Congress materials
  • Wine reception

Cancellations and refunds

The ASWA organizing team must be notified in writing by e-mail in the event of the cancellation of the registration. Cancellation by phone call will not be accepted. Refunds will be made after the conference.
The following cancellation conditions apply:

Cancellation receivedRefund
before 15th April 2025100% refund minus 30€ cancellation fee
from 16th April to 18th May 202550% refund
from 18th May 2025no refund


The registration fees are owed upon registration and are payable within 7 days following submission of the registration (but no later than 7 days before the starting day of the event).
Participation is not guaranteed until full payment of the registration fee is received.
Payments will be refunded if the conference is cancelled by the organizer. In that case, the organizer will have no further liability to the client. Registrations remain valid if the conference has to be postponed.

Financial support

We are happy to announce that we will be able to offer some financial assistance to attend ASWA 2025. We plan on exempting the conference registration fee for up to 10 persons, any additional financial support for travel and accommodation etc. however will depend on any leftover funding available and on the number of applications we receive. Funding will be prioritised to applications coming from Early Career Researchers without other funding opportunities.

To apply:

  • The deadline to apply for financial support is the 28th February. We will let you know if you have been successful, and how much of a grant we can offer, by 15th March.
  • Please send your applications as a free-form email to aswa_2025(at)snsb.de
  • In your email please cover the following information:
    • Name and Title
    • Institution and position (e.g. Masters student, PhD student, Post-doc etc.)
    • If you have applied for an oral presentation or poster, and if you are the main author.
    • If you have applied for other funding sources, or plan to.
    • A rough idea of your expenses (predicted cost of flights etc). Please also include if you would like to attend the conference dinner and planned excursion.

Please note:

  • To make things easier, please do not register before you hear back from us about your financial support application.  Even if you are unsuccessful, you will still have time to register with the early-bird fee.